Professional Full-Service Property Management Services
Real Property Management of Sarasota & Manatee handles every part of operating a rental: marketing, tenant screening, lease execution, rent collection, maintenance, property evaluations, evictions, and accounting. We manage annual residential rentals in Sarasota, Manatee, and Charlotte counties. Full-service plans run 9.9% to 11.9% of collected rent, plus a one-time leasing fee.
Ready to get started? Call 941-225-8183 or complete the inquiry form and we’ll be in touch no later than one business day.
On-Going Communication
We keep you informed without you having to ask. Every owner gets a secure online account showing property activity as it happens: vacancies, leasing progress, maintenance requests, evaluation reports, and monthly financial statements. Whether you live a few blocks away or a few time zones away, you can see exactly what is happening with your property at any hour.
Behind the account is a local team. Call 941-225-8183 and you reach our Sarasota office. We answer owner questions directly and work with you on the decisions that affect your return, across Sarasota, Manatee, and Charlotte counties.
Comprehensive Marketing & Advertising
Every day your property sits vacant is money out of your pocket, and shorter vacancies are how professional management pays for itself. We spend thousands of dollars every month advertising our vacancies. Your property is syndicated to the high-traffic rental and classified sites renters actually use. You can see the properties we have worked with on our available rentals page.
Our leasing agents respond to inquiries promptly and show your home in its best light.
Before we market your property, we advise you in two important areas:
- Setting a competitive monthly rent, based on property condition, upgrades, school district, location, access to transportation, and what comparable homes in your part of Sarasota, Manatee, or Charlotte county are actually renting for.
- Getting the home rent-ready faster, with specific recommendations on what to fix, what to replace, and what to leave alone.
Thorough Tenant Screening & Selection
Placing the wrong tenant can cost more than a year of management fees. We screen every applicant 18 and older on credit, criminal background, sex offender registry where allowed by law, employment and income verification, and residency and rental history. Our screening complies with Fair Housing and the Fair Credit Reporting Act.
Once an applicant qualifies, we schedule lease signing and a documented move-in condition assessment. If you want professional screening and tenant placement without ongoing management, that is exactly what our Leasing Only service provides.
Full-Service Leasing
Your leasing agent handles the signing using our professionally prepared, Florida-compliant lease, and makes sure every document is executed correctly. Rent, deposits, and any fees are collected at signing in accordance with Florida law and recorded in your online account. Florida sets strict deadlines on how security deposits are held and returned, and getting the paperwork right at move-in is what keeps you out of trouble at move-out.
We also walk new tenants through the lease so they understand their obligations. Finally, the leasing agent and tenant complete a documented walk-through of the property’s condition. That record is what lets us assess changes accurately when the tenant moves out.
Timely Rent Collection
Nothing affects your cash flow like late or missing rent. We collect every month and deposit funds into your account promptly. Our collection process is professional but firm, and we follow it systematically rather than case by case.
Tenants can pay several ways online, and we offer incentives for paying on time. We also treat every tenant fairly and respectfully, because a tenant who feels well managed pays on time and takes better care of the property. On our full-service plans (Premier Plus and Blue Ribbon) the management fee is charged only on rent actually collected, so we are not paid when you are not paid.
Regular Evaluations
Documented evaluations of the interior and exterior confirm that tenants are complying with the lease and catch property problems while they are still small.
We conduct move-in, semi-annual, and move-out evaluations, with written documentation and electronic images on each one. That record drives maintenance decisions, supports any deposit claim at move-out, and keeps small issues from turning into the kind of repair that consumes a year of rent.
Cost-Effective, Reliable Maintenance
Maintenance is an unavoidable expense, and how it is handled has a direct effect on your return. We use vetted contractors and vendors, hold work to a professional standard, and keep you informed on anything significant.
Tenants reach a maintenance line staffed around the clock, so a water heater failing on a Saturday night gets handled without a call to you. As part of Real Property Management, a Neighborly company, we have access to national vendor partnerships alongside the local trades we use every day in Sarasota, Manatee, and Charlotte counties.
Strict and Compliant Evictions
Even with careful screening, occasionally a tenant has to be removed. We know Florida landlord-tenant law and the court procedures in Sarasota, Manatee, and Charlotte counties. If rent goes unpaid or the lease is breached, we begin the correct legal steps immediately, starting with a properly drafted notice, because a defective notice is the most common reason an eviction gets dismissed and has to start over. While we cannot predict the future, the fact is that we have had exactly one eviction since 2012 (an almost unheard of record of performance) — a testament to our thorough tenant screening and efficient, effective systems.
An eviction for nonpayment in these three counties typically costs $750 to $1,000. Our Premier Plus plan includes eviction protection: if an eviction becomes necessary for failure to pay rent, we pay for it.
Comprehensive Accounting
Our goal is to maximize your income and minimize your expenses, and you should be able to see both at any time. We use a centralized accounting system with itemized monthly statements and year-end tax documentation, keeping all of your property financial information in one place.
Every owner client gets a password-protected online account with financial reports available whenever you need them. Most property management expenses are deductible, and our article on property management fees and tax deductions covers what that generally means for owners.
Questions about any of this? Call 941-225-8183 or request a free rental evaluation.
What our property management services cost
We offer four plans. Each has a one-time leasing fee, charged only when we successfully place a qualified tenant, and an ongoing fee that varies by plan. There are no setup fees, no marketing fees, and no hidden fees.
- Premier Plus — 70% of the first month’s rent to lease, then 11.9% of collected rent. Our most protective plan, chosen by about 70% of our owners, and the plan that includes eviction protection.
- Blue Ribbon — 80% of the first month’s rent to lease, then 9.9% of collected rent.
- Leasing + DIY Support — 80% of the first month’s rent to lease, then $99.50 flat per month.
- Leasing Only — one month’s rent, one time, with no ongoing fee at all.
Not sure whether hiring a property manager is the right move in the first place? Our guide to hiring a Sarasota property manager works through both sides of that decision.
Frequently Asked Questions
What does a full-service property manager do?
A full-service manager handles marketing and showings, tenant screening, lease preparation and signing, rent collection, maintenance coordination, periodic property evaluations, evictions when necessary, and monthly and year-end accounting. In practice, you approve major decisions and receive the income while we handle the day-to-day operation of the property.
How much do your property management services cost?
Our full-service plans are 9.9% or 11.9% of collected rent, depending on the plan, plus a one-time leasing fee of 70% to 80% of the first month’s rent. Leasing + DIY Support is a flat $99.50 per month, and Leasing Only is a single fee equal to one month’s rent with no ongoing charge. No setup fees, no marketing fees, no hidden fees.
How do you screen tenants?
We screen every applicant 18 and older on credit, criminal background, sex offender registry where allowed by law, employment and income verification, and residency and rental history. Screening complies with Fair Housing and the Fair Credit Reporting Act. Placing the wrong tenant is the most expensive mistake in this business, so we do not shortcut it.
How often do you evaluate the property?
We conduct a documented move-in evaluation, semi-annual evaluations during the tenancy, and a move-out evaluation, each with written notes and electronic images. Those records let us catch maintenance issues early, confirm the tenant is complying with the lease, and support any security deposit claim at move-out.
What happens if a tenant stops paying rent?
We follow Florida’s required process immediately, beginning with a properly drafted notice for nonpayment. If the tenant does not resolve it, we proceed with the eviction and coordinate through the local court. While we cannot predict the future, the fact is that we have had exactly one eviction since 2012 (an almost unheard of record of performance) — a testament to our thorough tenant screening and efficient, effective systems.
An eviction for nonpayment in Sarasota, Manatee, or Charlotte county typically costs $750 to $1,000. Our Premier Plus plan includes eviction protection, meaning we pay that cost.
Do you manage vacation or seasonal rentals?
No. We manage annual residential rentals only, in Sarasota, Manatee, and Charlotte counties. Annual residential leasing has its own body of law, its own tenant pool, and its own operating rhythm, and we would rather do one thing well than three things adequately.
