Set Up a System
Before you start clearing your desk (or even your desktop computer), find a place where you can put everything. That is why creating an organizational system is an important first step. If your work uses a lot of paper, that system should include items like an inbox, a file rack for open projects, file storage for completed work, a recycling bin, and so on. You can also come up with a way to organize files and documents on your computer, whether by date, alphabetically, chronologically, etc.
Invest in Storage
Even those who work online still need to keep a few important documents and papers in the office. For this reason, you should consider investing in quality storage for your home office. A filing cabinet and some shelving are must-haves for any office. Maximize your office’s vertical space for additional storage. Tall shelves give you more storage without crowding your desk area.
Go Digital
If you do not like having a lot of paper around, you can try scanning things into digital files instead. There are software programs that allow easy conversion of printed documents, invoices, bills, and so on into digital files. A good quality scanner or all-in-one machine (printer, scanner, fax) will also be a good investment as well as a shredder to destroy documents you no longer need to keep.
Clear Away Clutter
One of the fastest ways to feel more organized in a hurry is to clear the clutter off your desk or other areas of your office. Make it a habit to not put anything unrelated to your current project on your desk. This includes any office equipment. If possible, also try to create a neatly organized area next to your desk, and move anything you don’t need easy access to into a different room or store inside a cabinet or boxes. When your office is organized, it becomes easier to focus on your work.
Re-think Your To-Do List
Another concern for home offices is keeping track of schedules and deadlines. It is helpful to choose a system that will help you keep track of things you need to remember and do. This system could be as simple as a desktop planner. If you want to go high-tech, there are also available apps on your computer or smartphone. What is important is that this format for your daily-to-do list works for you regardless of what anyone else is doing.
Make Time for Organization
When you are done organizing your home office, the next challenge is how to maintain that level of organization from day today. An effective way to automate your organization is to schedule time for it every week. Treat it like any other meeting and plot it on your calendar. And then use that time to shred old papers, go through your inbox, or put away clutter. This is an easy way to maintain your home office to keep it ready for a productive work week.
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